Annual Conference Operations
A 45-person event planning company / 45 employees
“A conference for 1,000 attendees involves hundreds of tasks running simultaneously. Ganty lets us manage every detail while keeping the big picture in view, and we've virtually eliminated day-of incidents. I'm convinced it's an essential tool for the events industry.”
Results
Challenge
This event planning company needed to coordinate hundreds of tasks with numerous vendors for their annual conference—venue setup, speaker management, sponsor relations, and day-of operations. Previously using multiple tools, they experienced frequent oversights due to scattered information.
Why Ganty
The ability to see all tasks in a single Gantt chart and easily share schedules with external vendors were the deciding factors. The feature to build schedules backward from the event date deadline was also extremely useful.
How They Use It
- Task management categorized by venue, speakers, sponsors, and operations
- Real-time schedule sharing with external vendors via shared links
- Day-of timeline managed down to the minute on the Gantt chart
- Reused templates from past events to streamline future planning
Results
After adopting Ganty, day-of incidents were reduced by 90%. The preparation period was shortened by one month, and vendor coordination efficiency improved by 60%. Attendee satisfaction surveys also hit an all-time high.